Daily workflow
Tasks
Template-first workflow. Email intake with automatic template detection. Recurring cadences so last quarter's work becomes this quarter's starting point.
Email intake37 templatesRecurring cadencesSide-rail AI
The Platform
Officer work, organised like a product.
CIVAC is a single workspace built around the recurring week of an appointed officer. Six product surfaces collapse the file-cabinet, inbox and shared drive that most compliance teams still operate into one calm interface that the auditor, the board and the regulator can read in the same way.
Platform
Five pillars. One surface.
The entire week of an officer. In one place. Without the tab soup. Without the spreadsheet sprawl.
Onboarding + refreshers
Trainings
Roll out mandatory trainings with modules, a test, and a certificate. Track completion without chasing inboxes.
ModulesTest + certificateCompletion tracking
Evidence, in the moment
Audits
On-site inspections, supplier audits, DPIAs, TIAs. Reusable criteria catalogs, with photos, voice notes and files captured against each criterion.
Criteria catalogsPhotos + voiceSupplier auditsDPIA · TIA
Audit-ready by default
Documentation
A monthly workflow that pulls in your completed tasks and trainings and produces a clean, export-ready compliance record. No retroactive panic.
Monthly reportAuto-generatedExport-readyNo retro
Knowledge on tap
Questions
An AI data-protection assistant with confidence scoring, source citations and one-click escalation to external counsel when stakes are high.
Confidence scoreSource citationsCounsel escalation
What you actually get
Compliance work has a shape. It runs on cycles, on deadlines, and on evidence trails that have to survive an inspector. CIVAC was designed against that shape, not against a generic ticket-tracking abstraction.
Designed for the officer week
Tasks, trainings, audits and documentation are not separate apps. They are surfaces of the same underlying record. A Datenschutzvorfall opened on Monday turns into an Art. 33 GDPR notification on Tuesday, a board memo on Friday and a documented incident on the next monthly export - without anyone moving files between systems.
Template-first, not blank-canvas
Hundreds of officer-grade prompt templates ship with the workspace. DSFA, Stationsbegehung, Tool-Audit, NIS-2 incident notification, BAFA report, Vorstandsbericht - each one has a fixed scope, fixed inputs, fixed outputs. Nothing officer-relevant starts with an empty document.
AI with citations, not chat
The Questions surface returns a confidence score and primary-source links beside every answer. When a question crosses into legal interpretation, the workspace surfaces a one-click hand-off to external counsel - not a hallucinated paragraph dressed up as advice.
Audit-ready by design
Every action leaves a record. Every record is exportable in a format the inspector recognises. The monthly Documentation workflow folds completed tasks, trainings and audit findings into a single compliance binder that a Wirtschaftsprüfer or a regulator can sign off without a side meeting.
Platform FAQ
Is CIVAC a generic GRC platform?
No. CIVAC is built around the appointable officer roles required by German and EU regulation - Datenschutz, Compliance, Informationssicherheit, Arbeitssicherheit and twenty-one more. Generic GRC suites cover horizontal frameworks (ISO 27001, SOC 2, COBIT). CIVAC covers the day-to-day work of an officer who has personal liability under § 130 OWiG.
Where is customer data hosted?
Exclusively within the European Union. CIVAC is GDPR-native and aligned with ISO/IEC 27001:2022, BSI C5 and TISAX requirements.
Can the platform be operated by an internal team without CIVAC supplying officers?
Yes. The Tool-Lizenz model gives a customer's internal officers full access to the workspace. The customer keeps the appointment relationship; CIVAC supplies the platform.
Talk to usCompliance is personal.
Compliance is personal.
So is our onboarding.
Tell us about the role you hold, the obligations that keep slipping, and the audit you're preparing for. We'll show you the parts of CIVAC that pull their weight for your week.